Payroll outsourcing, as the name suggests, is about using an external payroll services provider to manage salaries, benefits, taxes, and other payroll-related responsibilities. Some organizations prefer to use their in-house HR department for payroll processing while other companies choose payroll outsourcing services providers. The latter offers an effective solution in a simple way, making it a popular way of payroll management these days.
Contrary to the popular myth, payroll outsourcing doesn’t take the responsibility away, it simply takes the burden off your shoulders. It’s possible that you find yourself at a crossroads where you don’t know which road to take: in-house payroll management or outsourced payroll services.
To help you make an informed decision, we bring you the top reasons why business owners are choosing payroll outsourcing:
Better Compliance
Payroll outsourcing services providers stay updated with all compliance policies to deliver top-quality services to you. These companies update their system as frequently as the laws change. You’ll also need to do the same, but then again, payroll management is not your core area of function, is it?
Non-compliance can lead to heavy penalization, and organizations leave no stone unturned to avoid it. Even then, there’s some minute detail that is missed out companies end up facing huge fines. As a result, many companies decide to let the payroll experts handle their payroll management and stop worrying about compliance policies.
Higher Accuracy
Payroll miscalculations are every company’s nightmare, and no matter how much you try, you can’t be sure of 100% accuracy all the time. Erroneous payroll process can become a stressful and costly affair for you and your employees. From tax miscalculations to wrong reimbursements or miscalculated incentives, anything can go wrong and lead to serious consequences.
This is also one of the reasons why organizations choose to outsource their payroll processes to a dedicated payroll management company. Payroll outsourcing service providers build their reputation on accuracy, timeliness, and expertise. Speaking of expertise…
Team of Payroll Experts
Think of all the time that you’ll need to spend to build a team of HR professionals who are experts in everything. From talent acquisition to handling employee grievances to handling day-to-day HR tasks, everything has to be spot-on. On top of that, you’ll also need to ensure that they know payroll like the back of their hand. And you can do that only if you know payroll like the back of your hand.
This is where payroll outsourcing again takes the lead. Payroll management companies boast of some of the best payroll experts in their team. They have a profound experience of accurate calculation and filing of taxes on a quarterly and annual basis, submitting reports, recordkeeping, employee benefits tracking & processing, and more.
Consistence
Your in-house payroll management can be only as efficient and consistent as your payroll managers. Unforeseen leaves, vacations, sudden resignations, or sick leaves, things can go haywire anytime. On top of that, if and when you do bring a new payroll manager on board, you’ll need to spend a lot of time getting them accustomed to your system.
Business owners who outsource their payroll management don’t have to worry about any of the above. The payroll outsourcing company is completely responsible to handle all such situations on their end. Organizations choose them for consistently delivering high-quality service.
Accountability
Mismatch in payroll processing is a huge risk. If your in-house payroll team makes a mistake in payroll processing, you can find yourself in a difficult situation. However, with payroll outsourcing services, they are completely accountable for any and all mistakes that they make. From delayed paychecks to mishandled paperwork, everything is entirely the outsourced company’s responsibility.
In a highly unlikely case when the outsourced company doesn’t get the issue resolved, you can take legal action and also switch to another payroll management company. However, if it happens in your own company, fixing it will be too much to handle.
How to Choose a Payroll Outsourcing Company?
Payroll outsourcing companies provide various kinds of payroll solutions, including but not limited to:
Attendance Tracking – Attendance tracking includes tracking time-in, time-out, number of hours worked, leaves, vacations, and everything that revolves around the presence and productive hours of an employee.
Tax Calculation – Taxes are an integral part of payroll, accurate calculation of taxes is important to keep tax-related penalties at bay.
Reporting – Timely reporting of all the monthly payroll processes is important for organizations to maintain a smooth flow of information across all channels.
While looking for a payroll outsourcing service provider, you need to keep the following points in mind:
Experience – Your chosen payroll outsourcing company should have experience working with your industry. They should be familiar with the compliance policies and labor laws of your industry.
Broad Spectrum of Services – it would be better if you choose a complete HR solutions provider company so that you get a complete range of HR services as and when required.
Conclusion
Now that you know why business owners are going for payroll outsourcing, you must have a clear idea that it makes your organization more productive and streamlined than ever before. It’s high time that you consult with a payroll firm today.
